General
Electric (GE) is the world’s Digital Industrial Company, transforming industry
with software-defined machines and solutions that are connected, responsive and
predictive. Through our people, leadership development,
services, technology and scale, GE delivers better outcomes for global
customers by speaking the language of industry. GE has been operating in
Nigeria for over 40 years, with businesses spanning a good number of key
sectors such as power generation, oil and gas, healthcare and
transportation.
GE is
currently recruiting for the following position:
Job Position: Executive Assistant
Job Position: Executive Assistant
Job Ref
No:2730889
Job
Level: Experienced
Department:
Business Management (Administration and Support)
Location:
Abuja
Summary/Purpose
of Role:
This position will provide efficient and effective administration service and project management support to Senior Executive Leaders in Nigeria.
This position will provide efficient and effective administration service and project management support to Senior Executive Leaders in Nigeria.
·
The ideal candidate
needs to show tangible evidence in meeting the essential responsibilities of
the role at least 90% of the time
Essential
Responsibilities of the Role:
The Executive Assistant is responsible for defined work or projects with moderate complexity.
The Executive Assistant is responsible for defined work or projects with moderate complexity.
·
In this role you will
follow an individual work plan and meets day-to-day short-term objectives and
resolve issues through immediate action or short-term planning.·
·
Provide overall office
management and administrative duties such as phone coverage, call screening,
memos and letters to the executives ·
·
Establish and maintain
strong communication links with Group, Division, and Department level
secretarial and administrative personnel ·
·
Proactively coordinate
the executives' calendar, which is comprised of heavy meeting scheduling and
extensive travel coordination·
·
Plan, schedule, and
arrange business meetings and travel itineraries; maintain passport and visa
requirements; prepare and reconcile expense accounts for the Division ·
·
Direct business contacts
to appropriate managers ·
·
Make complex travel
arrangements and coordinates itineraries ·
·
Process Travel &
Living (T&L) expenses for the executives ·
·
Prepare presentations,
reports, spreadsheets, meeting minutes and other business information ·
·
Assist in managing
expense accounts and budgets ·
·
Provide discrete and
confidential coordination of sensitive company information ·
·
Use discretion in
interfacing with all levels of individuals, internally and externally ·
·
Anticipate needs and
accomplishes responsibilities without direction ·
·
Prepare, evaluate, and
edit incoming and outgoing communications for the executive ·
·
Manage multiple projects
and priorities and initiates follow up to ensure timely achievement of
commitments.
·
Qualifications/Requirements
(Education and Skills):
·
Bachelor’s degree from
an accredited university in a relevant field · 3
·
5 years’ experience
with GE or similar multinational supporting Officers and Senior Executives
international travel·
·
Must be fluent in spoken
and written English Language·
·
Must be fluent in spoken
and written French Language·
·
Excellent calendar
management skills, travel management, including the coordination of complex
executive meetings across multiple geographies·
·
Team player, inclusive
and ability to build relationships·
·
Willingness and ability
to work a flexible schedule when necessary and required by the Senior
executives·
·
Strong communication
skills with the ability to interact with staff (at all levels) in a fast paced
environment at a high level of professionalism and confidentiality·
·
Outstanding
presentation, attention to details, organizational and time management skills·
·
Strong problem-solving
and analytical skills, clear thinker with a high degree of creativity and
resourcefulness with experience working in developing markets·
·
Excellent knowledge of
MS Office suite·
·
Excellent project
management skills, good business acumen and attitude in order to support
Executive ·
·
A valid NYSC discharge
or exemption certificate will be required (please indicate clearly on your resume)·
·
Must have valid
authorization to work full-time without any restriction in Nigeria
Desired
Characteristics:
·
Ability to prioritize
and manage multiple projects simultaneously, and follow through on issues in a
timely manner·
·
Ability to consistently
produce high quality work with an eye for detail and accuracy·
·
Ability to make
independent decisions with minimal oversight … a self-starter and an ability to
think ahead and plan for all scenarios
