African
Development Bank (AfDB) Established in 1964, the African Development Bank is
the premier pan-African development institution, promoting economic growth and
social progress across the continent. There are 80 member states, including 54
in Africa (Regional Member Countries). The Bank’s development agenda is
delivering the financial and technical support for transformative projects that
will significantly
reduce poverty through inclusive and sustainable economic
growth. In order to sharply focus the objectives of the Ten Year Strategy (2013
– 2022) and ensure greater developmental impact, five major areas, all of which
will accelerate our delivery for Africa, have been identified for scaling up,
namely; energy, agro-business, industrialization, integration and improving the
quality of life for the people of Africa.
Job Title: Fixed Assets Inventory Clerk
Grade: GS6
Position N°: 50050775
Reference: ADB/16/415
Publication date: 05/09/2017
Country: Côte d’Ivoire
The Complex:
The
Vice-Presidency, Human Resources and Corporate Services (CHVP) Complex ensures
the delivery of efficient, people-centered, client-oriented, corporate services
to ensure overall institutional effectiveness in all aspects of the Bank’s
corporate services. The complex leads efforts to ensure the competitiveness of
the Bank as the employer of choice and is responsible for providing leadership in
the formulation and implementation of Bank’s strategies on people, IT, general
services and institutional procurements, language services, business
continuity, and health and safety strategies.
Department/Division:
The primary
roles of the General Services and Procurement Department (CHGS) are to manage
the Bank’s assets, oversee all corporate procurement of goods, services, works
and real estate, coordinate all staff travel and transport of Bank’s goods and
staff, catering services and other logistics arrangements and the mail services
and keep staff informed about services offered. To this end, the CHGS
department formulates and applies rules for procurement, storage, and
maintenance of furniture, office equipment and supply; design, prepare and
implement programs for the construction or acquisition and maintenance of
buildings and premises; formulate and ensure the proper and effective
application of administration policies within the Bank in such areas as
communications, transport, travels, security, protection and safety of the
Bank’s staff and property; and perform related duties. The department is
responsible for managing the Bank’s fixed assets (valued at over UA
100,000,000). The CHGS department comprises 3 divisions supervised by the
Director General Services and Procurement. These divisions are: Operations and
Maintenance Division (CHGS.1); Corporate Procurement Division (CHGS.2); and
Support Services Division (CHGS.3).
The Position:
The
objective of Fixed Assets Inventory Clerk is to execute the day-to-day
management of fixed assets with a view to protecting Bank fixed assets as well
as meeting client needs in the provision and disposal of fixed assets to
enhance their productivity.
Duties and responsibilities
Under the
Supervision of the Chief Property Management Officer, the Fixed Assets
Inventory Clerk will:
Enter fixed
assets information in the Fixed Assets database. This is done on the basis of
asset technical descriptions received and the database nomenclature.
Clear
purchase requests for fixed assets to be bought on CHGS Capital Investment
Budget using the approved budget codes and related procurement documents, such
as contracts, etc.
Receive,
verify (quality control), label and enter into the fixed assets database goods
acquired in accordance with the Fixed Assets Management Manual.; and distribute
to recipients.
Ensure all
assets received by the Bank have asset numbers and barcode (inventory) numbers
entered into the system. The fixed asset numbers created constitute the main
link to accounting data as well as materials management data in SAP.
Issue monthly
reports of fixed assets created, purchase requests issued and goods received
with a view to reconciling anomalies and taking action on outstanding issues.
Monitor the
movement of fixed assets by issuing asset movement permits, follow-up the
movement of the assets in question and update the asset location in the
database accordingly.
Coordinate
inventory of fixed assets in accordance with the Fixed Assets Management Manual
and receive fixed assets inventory statements from Country and Regional offices
for uploading into the SAP asset register.
Assist with
ensuring the integrity of the database, in conjunction with the Finance team.
Selection Criteria
Including
desirable skills, knowledge and experience
Holds at
least a Bachelor’s Degree or its equivalent in Administration, Business,
Procurement and Supply Chain Management, Accounting or Engineering.
Have a
minimum of four (4) years of relevant experience in asset management,
accounting, financial or administration activities.
Demonstrate
professional knowledge and skills, anticipate and manage risks.
Good
analytical skill.
Demonstrable
understanding of accounting principles.
Experience
in private sector will be an added advantage.
Ability to
work in a multicultural environment.
Ability to
work in a team.
Act with
integrity and maintain confidentiality when dealing with sensitive information
and being exemplary to the Bank staff.
Ability to
communicate effectively (written and oral) in English or French, preferably
with a working knowledge of the other language
Proficient
in the use of standard MS Office software (Word, Excel, PowerPoint) Practical
knowledge of SAP systems will be a distinct advantage.
Job Title: Secretary/Receptionist
Grade: GS5
Position N°: 50067807
Reference: ADB/17/416/2
Country: Ethiopia
The Complex:
The Bank has
reorganized and is developing the Regional Development, Integration and
Business Delivery Complex whose major objective is to build regional
capabilities and bring responsibility for client activities closer to the
regions. Five Regional Development, Integration and Business Delivery Hubs have
been created, each run by a Director General: Southern Africa, North Africa,
West Africa; East Africa, and Central Africa.
The Hiring Department:
Ethiopia
Country Office (ETFO) of the African Development Bank has been established to
strengthen policy dialogue between the Bank , Governments and other
stakeholders; improve performance of the project portfolio and aid coordination
with other development partners.
The Position:
The Bank
invites applications from suitably qualified candidates to fill in the vacant
position of the Secretary/Receptionist. This position is based in Addis-Ababa,
Ethiopia and does not attract international terms and conditions.
Duties and responsibilities
Under the
Supervision of the Resident Representative, the Secretary/Receptionist will:
Make
appointments for experts and other staff of the Country office and keep their
schedules up to date;
Receive
visitors and attend to them with tact and discretion;
Prepare
briefing material used by experts for official missions and special meetings;
Handle
protocol-related issues concerning reception of the visitors of experts and of
the Office;
Organize
experts’ meetings ; assist the Resident Representative’s secretary in
coordinating official receptions given by the Resident Representative;
Participate
in staff meetings, take notes and produce reports in the absence of the Resident
Representative’s secretary ;
Draft
correspondence on non-substantive issues and ensure its follow-up;
Manage the
experts’ incoming and outgoing mail and the office’s telephone communication;
Maintain an
appropriate filing system; process experts’ back-to-office reports, ascertain
the quality of documents requiring the approval and / or signature of experts
and other staff members;
Prepare and
finalize draft correspondence (letters, faxes, etc.) concerning various
aspects, on behalf of experts, prepare minutes of experts ‘meetings; and
Perform such other duties as may be required
Selection Criteria
Including
desirable skills, knowledge and experience
Hold at
least a Bachelor’s degree or its equivalent in business administration,
commerce, administration or a related field, supplemented by training in
secretarial functions/administration/office management.
Have a
minimum of four (4) years of relevant professional experience on rising grade
levels, attached to an executive’s office, preferably in an international
organization;
Highly
client oriented, able to multi-task, giving attention to detail and able to
work with a multidisciplinary team ;
Confirmed
competence in the use of Bank standard software (Word, Excel, Access and
PowerPoint). Knowledge of SAP or other ERP systems would be an asset;
Having
private sector experience will be an added advantage;
Ability to
take initiative; enthusiasm, team spirit, good organizational and interpersonal
communication skills;
Proficiency
in written and verbal communication in French and/or English and, with a
working knowledge of the other.
How to Apply
Interested
and qualified candidates should send their CVs to click here to apply
Application Deadline
25th
September, 2017
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