COOPI Cooperazione Internazionale, is a
humanitarian, non-confessional and independent organization founded in 1965 in
Milan, Italy. For more than 50 years we have been dedicated to breaking the
cycle of poverty and to supporting populations affected by wars, socio-economic
crises or natural disasters in their path to recovery and sustainable
development, by making use of the professionalism of local and international
operators, and through our partnerships with public and private bodies and
civil society organizations.
Job
Title: Logistics Coordinator
ROLE
PURPOSE:
He/she is responsible for the country’s logistics
and security. He/she ensures the coordination and management of all aspects
related to the country’s logistics and particularly: purchase procedures,
goods/services supply, the transport systems and the technical organization of
the work of all COOPI’s field offices in the country, in accordance with what
is defined by the procedures. As well as this, under the supervision and in
coordination with the Head of Mission and in close collaboration with the HQ,
he/she is responsible for the security aspects of the mission:
RESPONSIBILITIES
Country Logistics coordination: He/she coordinates
the country logistics function, both at Country Coordination level and at field
office level. He/she ensures that the logistics works correctly in qualitative
and quantitative terms, at all different levels and in compliance with the
procedures.
Purchases’ management: He/she ensures the correct
application of the procedures – COOPI and the donors’ – related to goods and
services’ purchases (including planning and necessary documents); he/she
follows the suppliers performance in compliance with COOPI’s standards. He/she
ensures that the selection process for goods and services and the contracts
assignment (calls for tenders) occur in a transparent and coherent way.
Vehicles and machines management: In collaboration
with the supervised staff, he/she ensures the machines/vehicles’ utilization
planning. He/she ensures that vehicles’ maintenance and repair are carried out
and that all monitoring reports and regular checks are correctly performed.
He/she ensures that, relatively to the use of vehicles and machines, the
organization’s procedures and the country’s rules are followed.
Goods and stock management: He/she ensures that all
goods are included in the inventory, and controlled when entering and exiting
the storage space. He/she ensures the stock monitoring and the use of
instruments for report writing; He/she monitors the correct goods’ use and
conservation. He/she ensures that the correct maintenance of the immovable
goods is performed and that the country is provided with rules for correctly
making use of these goods.
Staff management: He/she coordinates, supervises and
evaluates the logistical staff work. He/she ensures the training of the
country’s logistical staff.
Logistics reports: He/she ensures that all
logistic-related reports are produced according to what is stated by the
COOPI’s procedures and the Country Regulation (vehicles and goods’ management,
supplies, purchases, storage space, staff reports etc.)
Institutional relations: Upon delegation by the Head
of Mission, he/she represents the organization at all logistical clusters and
at security coordination meetings
SECURITY
He/she is responsible for the application, the
update and the dissemination of the country security regulation at central and
field level.
He/she is responsible for conducting security and
risk assessment in COOPI areas of intervention, participating to security
meeting at central level.
He/she is responsible for all goods and
organization’s properties security; he/she cooperates and supports the Head of
Mission/Area Coordinator about the expatriate and local staff security.
PROFILE:
A degree in Logistics, Engineering, Business, or
related field
Minimum 3 years experience in the humanitarian field
as logistics coordinator or in a similar position. Demonstrated experience in
procurement, distribution, stock management, fleet management, communications,
and security.
Experience of working within an insecure environment
with responsibility for security planning, monitoring and management.
Strong analytical and practical problem-solving
skills;
Strong supervisory abilities, and demonstrated
capacity of teamwork and of coordination with the relevant actors;
Very good inter-personal and writing communication
skills;
Ability to organize work efficiently and deliver
assignments in a timely manner often under time constraints;
Proficiency in written and spoken English;
Computer literacy, with high proficiency in the use
of standard office software applications (e.g. Microsoft Word, Excel and
PowerPoint);
Valid driving license.
How
to Apply
Interested persons should click here to apply
Application
Closing Date
Applications should be submitted on or before 15th
October, 2017
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