Bradfield Consulting- We are currently seeking to recruit an
internationally experienced, result-oriented and self-motivated Executive
Assistant. The candidate will provide administrative support to the Partner at
a Law Firm.
Job Title: Executive Assistant to Partner
Job Summary
The candidate must be enthusiastic, flexible, well-organized
and a team player with strong interpersonal and communication skills. Should
have the ability to operate well in a fast-paced, ever-changing environment.
Must possess the ability to switch priorities on a dime, work long hours and maintain
grace under pressure.
Extensive experience supporting C-level executives is
preferred.
Accountabilities
(Responsibilities)
1. Organising and maintaining Partner’s diary and email
account, as well as scheduling appointments for Partner
2. Coordinating and scheduling Partner’s daily agenda and
to-do list, as well as daily, weekly and monthly calendar appointments. Also,
managing and organising Partner’s personal agenda, meetings, travels,
correspondence and daily routine calls
3. Managing all incoming and outgoing correspondence, i.e., sort and read mail, draft responses, print attachments, maintain network database, receive and send packages, type and dispatch all Partner’s correspondence. Also, collecting and opening all paper mail addressed to Partner
4. Managing incoming and outgoing telephone calls, enquiries
and requests, and handling them when appropriate
5. Coordinating and scheduling all business and personal
vacation travel arrangements for Partner and occasionally, accommodation
6. Attending to and monitoring urgent enquiries and issues,
ensuring that they are brought to the Partner’s direct attention and where
necessary, referring matters to the appropriate manager for action
7. Devising and maintaining office systems, including data
management and filing
8. Receiving Partner’s visitors
9. Taking dictation on various matters from Partner
10. Organising meetings and ensuring that Partner is
well-prepared for meetings
11. Ensuring busy diary commitments and travel arrangements
are managed effectively including producing a daily folder with diary and task
sheets
12. Liaising with relevant individuals, external
organizations, etc. to arrange meetings and prepare agendas
13. Maintaining confidentiality, recording and filing system
for Partner’s office
14. Undertaking any other duties as may be requested by the
Partner
Educational
Requirements
• University Degree (a foreign degree will be an added
advantage)
• Excellent computer skills - Proficiency in MS Word,
PowerPoint, Excel and Outlook email & calendar system
Competences
• Must possess excellent communication and persuasive
skills; ability to prepare a variety of written communication, including
emails, letters, request and formal correspondence
• Must possess an amiable personality and people-management
skills
• Must be a self-starter, result oriented and highly
motivated
• Must be confident and able to work with minimal
supervision
• Ability to maintain grace under pressure
• International exposure/experience preferred
• Ability to prioritise administrative duties and complete
work within set times
• Perform work at a high level of competence, demonstrating
sound grammatical skills and a strong attention to detail
• Flexible and mature approach to work
Minimum Experience
• 5 years’ experience in similar capacity working with
Senior management and executives
• Global exposure in dealing with various cultures/personal
styles will be a plus
How to Apply
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