COOPI Cooperazione Internazionale, is a humanitarian,
non-confessional and independent organization founded in 1965 in Milan, Italy.
For more than 50 years we have been dedicated to breaking the cycle of poverty
and to supporting populations affected by wars, socio-economic crises or
natural disasters in their path to recovery and sustainable development, by
making use of the professionalism of local and international operators, and
through our partnerships with public and private bodies and civil society organizations.
ROLE Project/Regional
Administrator
DUTY STATION Damaturu
(Yobe State)
DURATION 12
months renewable
REQUESTED EXPERIENCE : minimum
of 5 years
STARTING DATE : 18 December 2017
Context and
background
Since the declaration of state of emergency in the Nigerian
federal States of Borno, Yobe, and Adamawa, the escalation of the Boko Haram
insurgency has led to multiple displacement crises, with communities fleeing
their area of origin to take refuge in camps or host communities. In 2014 there
was a substantial increase in violence related to Boko Haram and the counter
insurgency operations, consequently creating acute and largely unmet humanitarian
needs, as IDPs are cut off from their homes and livelihoods, basic services,
kinship and social ties. In September 2014, COOPI began operating in north
eastern Nigeria in response to the humanitarian crisis caused by the
insurgency, established its operation in Bauchi State and later expanded to
Yobe State considering the heightened presence of IDPs in the LGAs of Fika,
Damaturu, Potiskum, Geidam and Yunusari. Recently, COOPI initiated a Food
Security and Nutrition intervention in Kaga LGA (Borno State) and establishes a
presence in Maiduguri to launch an Education and Protection projects. COOPI is
currently operating in 5 LGAs in Yobe State, reaching about 25,000 individuals
among IDPs and host communities with a multi-sectoral intervention covering
nutrition, food security and child protection. COOPI has recently developed a
cash & voucher based response system in Nigeria to address the food
insecure communities while integrating this approach with a nutrition component
– community outreach, referral system, IYCF campaign and appropriate
therapeutic services addressed to malnourished children and pregnant and
breastfeeding women. Given the unfolding large scale emergency in the north
eastern Nigeria, COOPI plans to scale up its current operations in Yobe state
and reach newly accessible areas, in addition to areas receiving Nigerian
returnees from Niger, with its multi-sectoral services including food security,
cash transfer programming, nutrition and protection.
ROLE PURPOSE:
He/she ensures the correct administrative-financial
management and the sustainability of both the Area Coordination and the Field
offices depending from it, by contributing to the preparation of the
coordination and projects’ budget, to the final balances control, and by
monitoring the correct predisposition of all financial reports, in compliance
with COOPI and the donors’ procedures.
RESPONSABILITIES:
Planning and coordination budget control: He/she prepares,
in collaboration with the Area Coordination, and regularly verifies the budget
performance for all costs related to the Area Coordination. He/she monitors the
sustainability of the Area Coordination and the field offices under its
responsibility, and verifies the correct attribution/distribution of fixed
costs to the projects.
Budget preparation and projects’ economic-financial control:
He/she participates to the project budget finalization in conformity with the
Country Coordination planning; in collaboration with the Project Managers, the
Project Administrators and the Area Coordinator. He/she regularly identifies
the economic and financial engagements necessary for carrying out the project
activities.
Financial Management: He/she manages the bank accounts,
supervises and controls the bank operation in the area, in collaboration with
the Country Coordination: he/she monitors the donors’ funding for the projects
(anticipations and tranches reception); he/she ensures the correct and regular
control of the project’s funds; he/she monitors the bank transfers reception
for dispatch to the projects.
Projects’ economic-financial monitoring: In collaboration
with the Project Managers and/or Area Administrators and the Head of
Mission/Area Coordinator, he/she regularly verifies the projects’
economic-financial performance: final balance, expenditure excess, expenditure
projection, financial forecast for the activities’ carry out.
Financial reporting and auditing : He/she finalizes and
controls all intermediate and final financial reports to be transmitted to the
donors, before transmitting them to the central headquarters; He/she ensures
the collection, filing and control of all projects’ vouchers; He/she supports
the Administrative Coordinator n the preparation and carry out of audits in the
area, and transmits all projects’ related documents to the Country
Coordination.
Local staff management and local and expatriate staff
administration: He/she manages and supervises the administrative staff at work
in the Area Coordination; He/she trains the Field offices/Project
Administrators under the responsibility of the Area Coordination and regularly
monitors the work (remotely or through on field missions); He/she supervises
and controls all contracts, salaries and verifies the respect of COOPI
standards.
Procedures: He/she provides technical support to the Project
Managers and to the Project Administrators/Area Administrators for a correct
application of COOPI and the donor’s administrative procedures in goods, staff
and services purchases.
Data elaboration and transmission: He/she regularly produces
and transmits to the Country Coordination all information and data requested by
the Milan’s Headquarters and data related to the final balance, according to
the planned schedule.
Administrative documents filing: He/she ensures the correct
filing of the area’s administrative documents (coordination and projects), in
compliance with the organization’s procedures.
Institutional relations: in cooperation with the Area
Coordinator and the Administrative Coordinator, he/she manages all relations
and related bureaucratic practices, with public administrative agencies in the
country (work inspectorate, taxes general Directorate, banks etc.) and with the
administrative-financial offices of the donors’ decentralized delegations.
Requirements
- Minimum of 5 years’ relevant work experience in large organizations.
- At least 3 years’ work experience in a similar role within a international non-governmental organization (NGO), donor or multilateral agency.
- Substantial experience working with International NGO’s, UN agencies and networking and negotiating with authorities.
- Very strong financial analysis skills and an extensive practical experience working with financial tools, highly proficient with excel such as using pivot table, developing macros, etc.
- Ability to motivate and guide staff working in a complex conflict environment, preferably experience from an African context. Previous experience in Nigeria is an advantage.
- An excellent interpersonal skills (Good analytical, negotiation, advocacy and communication skills) and demonstrated ability to establish effective team and external relations
- Experience with capacity building of national staff.
- Ability to work under pressure in a rapidly changing and sometimes insecure environment
- Excellent English language skills both written and spoken are essential.
HOW TO APPLY
Do you want this job? Click here to apply
APPLICATION
DEADLINE
11 December 2017
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