Established in 1964, the African Development Bank is
the premier pan-African development institution, promoting economic growth and
social progress across the continent. There are 80 member states, including 54
in Africa (Regional Member Countries).
The Bank’s development agenda is delivering the financial and technical
support for transformative projects that will significantly reduce poverty
through inclusive and sustainable economic growth. In order to sharply focus
the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater
developmental impact, five major areas (High 5s), all of which will accelerate
our delivery for Africa, have been
identified for scaling up, namely; energy,
agro-business, industrialization, integration and improving the quality of life
for the people of Africa. The Bank is seeking to build a management team that
will lead the successful implementation of this vision.
Position
title: Finance & Administrative Assistant
Grade:
GS8
Position
N°: 50052051
Reference:
ADB/17/478
Publication
date: 10/11/2017
Closing
date: 24/11/2017
Country:
Ethiopia
THE
COMPLEX:
The Bank has reorganized and is developing the
Regional Development, Integration and Business Delivery Complex whose major
objective is to build regional capabilities and bring responsibility for client
activities closer to the regions. Five Regional Development, Integration and
Business Delivery Hubs have been created, each run by a Director General:
Southern Africa, North Africa, West Africa; East Africa, and Central Africa.
THE
HIRING DEPARTEMENT/ COUNTRY OFFICE:
The various Country Office falls within one of the
five (5) Regions of the Africa Regional Development, Integration and Business
Delivery Hubs. The Hub oversees a combination of country and liaison offices, as
well as non-presence countries.
Under the Directorate General of the Southern
region, the Ethiopia Country Office of the African Development Bank have been
established to strengthen policy dialogue between the Bank, Governments and
other stakeholders; improve performance of the project portfolio and aid
coordination with other development partners.
Duties
and responsibilities
Under the overall administrative authority of the
Country manager, the Administrative and Finance Assistant will undertake to
implement the COET’s administrative services including accounting and
budgeting, human resources activities and supervision of use of office
facilities and resources. He/she will carry out effective recording, control
and management of Bank resources, the Office’s operational activities in
keeping with the Bank’s policies and guidelines. Other specific duties and
responsibilities include the following:
1. Budget preparation and implementation:
Participate in drawing up the administrative budget
of the Bank’s Office following the schedule set by the Budget Department while
taking into account the particular investment needs of the Office;
Ensure recording, up-dating and monitoring
expenditure in accordance with the Bank’s internal control rules and
procedures.
Report periodically on the status of budget
implementation and propose possible revisions.
Establishing procedures and controls to improve
efficiency of service and identify cost savings and promote efficient use of
Bank resources.
Advise the management on methods to improve control
environment in the Country Office.
2. Finance and Accounting
Ensure timely payments of all bills for COET in line
with established financial procedures and regulations.
Ensuring proper documentation of payment vouchers
and all other supporting documents.
Process for payment and maintain individual staff
mission expenditure; advances and balances.
Keep and maintain daily updates of all the required
Country Office books of accounts, records, inventory and files in order, and
all financial transactions captured and entered in SAP.
Produce for review and final approval of the
Resident Representative, all the Office monthly financial and budget execution
reports.
Undertake timely preparation and verification of
reports, statements and schedules for auditing of the Country Office
activities.
3. Human Resources Management
Keep all staff records/files up-dated.
Up-date and submit monthly reports on personnel
management.
Manage office staff benefits in accordance with the
Human Resources policy and instructions in force.
4. General Administration: institutional procurement
of goods and services and Management of property and equipment
Undertake procurement of goods and services in
keeping with the Bank’ rules and procedures.
Manage the preparation and monitoring of service
providers’ contracts.
Keep stock of office supplies and inventory of Bank
property and equipment.
Management of office vehicles in accordance with the
bank’s transport policy and instructions in force.
Ensure the quality of Bank facilities in Ethiopia,
including workspaces, property and equipment as well as service provision
relating to the upkeep, maintenance and security of facilities according to
Bank standards.
Organize, supervise and monitor the activities of
administrative staff and ensure appropriate training for the latter in order to
obtain quality services.
Ensure all administrative documents necessary for
the proper functioning of the office and staff are obtained from the relevant
authorities.
Proper management and control of office stores and
petty cash.
Ensure administrative support to all the Country
Office staff and bank’s visiting mission as required.
Ensure that proper filing is undertaken in the
Country Office;
Ensure that proper control mechanism and segregation
of duties are in place, and that Bank procedures are fully implemented.
Selection
Criteria
Including desirable skills, knowledge and experience
At least a Bachelor’s degree in Business
Administration, Accounting, and/or Finance;
Membership to an internationally recognized
professional accounting body (e.g. CA, CPA, ACCA) will be considered as an
added advantage.
At least Six (6) years of relevant work experience.
Experience in a similar post in a multilateral organization will be considered
an advantage.
Knowledge and experience in administrative; financial
accounting and full range of office support work, with a high level of
sustained performance.
Thorough knowledge and use of all relevant computer
software and the ability to help organize data and information retrieval
systems.
Strong interpersonal and verbal communication
skills.
Proven ability to work effectively in a
team-oriented, multicultural environment and to function effectively as a
member of various groups
Competence in the use of Bank standard software
(SAP, Word, Excel, Access, MS Projects and PowerPoint).
Strong written and verbal communication skills in
French. Knowledge of English will be considered as an advantage.
THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS. THE POST HOLDER WILL BE CONSIDERED AS A LOCAL STAFF AND WILL THEREFORE NOT HAVE INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT.
ONLY APPLICANTS WHO ALREADY HAVE THE RIGHT TO LIVE
AND WORK IN ETHIOPIA WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT
SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION.
Should you encounter technical difficulties in submitting your
application, please send an email with a precise description of the issue
and/or a screenshot showing the problem, to: HR Direct HRDirect@AFDB.ORG
How
to Apply
If you want this Job, click here to apply
Application
Deadline
Application should be submitted on or before 24th November, 2017
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