Established
in 1964, the African Development Bank is the premier pan-African development
institution, promoting economic growth and social progress across the
continent. There are 80 member states, including 54 in Africa (Regional Member
Countries). The Bank’s development
agenda is delivering the financial and technical support for transformative
projects that will significantly reduce poverty through inclusive and
sustainable economic growth. In order to sharply focus the objectives of the
Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five
major areas, all of which will accelerate our delivery for Africa, have been
identified for scaling up, namely; energy, agro-business, industrialization,
integration and improving the quality of life for the people of Africa. The
Bank is seeking to build a management team that will lead the successful
implementation of this vision.
Position title: Treasury Clerk
Grade: GS 6
Position N°: 50000908
Reference: ADB/17/475
Publication date: 07/11/2017
Closing date: 21/11/2017
Country: Côte d’Ivoire
THE COMPLEX:
The Vice
Presidency for Finance (FIVP) oversees the financial management of the Bank
Group. This encompasses the Bank Group’s treasury activities including
borrowings from the capital markets and investment activities; controllership
functions including financial reporting and loan administration; strategic
resource mobilization and the strengthening of the non-statutory financial
resources and instruments; the overall asset/liability management for the Bank
Group.
THE HIRING DEPARTMENT:
The Treasury
department is responsible for raising funds from capital markets, managing and
investing the Bank Group’s liquidity and shareholders’ funds, processing and
settlement of all financial transactions and managing the institution’s banking
relationships.
Under the
supervision of the Manager Treasury Operations Division (FITR.2) and the Treasury Officer head of Client
Services & SWIFT (CSS) section, the Treasury Clerk will oversees the
settlement of administrative expenses, salaries by ensuring the timely and
accurate resolution of investigations related to the transaction payments.
THE POSITION:
The
objective of this job is to provide services of payments such as prepaid cards,
bank checks to staff members, consultants and suppliers of the Bank.
Encash Bank
Checks deposited at Cash Office in respect of various reimbursement of loans,
insurance and/or other payments.
Post in SAP
receipts for all refunds made in the Banks’ current accounts for administrative
expenses.
Check Swift
payments issued for salaries, pensions and administrative expenses
Maintain the
Bank’s vendor’s payment instructions in SAP database
Monitor
investigations on salaries, pensions, administrative expenses and disbursements
Duties and responsibilities
The Treasury
Clerk will undertake the following functions;
1 CITIDIRECT Checks
Processing
Transfer the
SAP downloaded text file which contains information about the checks that need
to be issued by Citibank into the Citi direct World link electronic/web system.
Check the
conformity of the information against the list of SAP payments.
Import the
file containing the checks request for the approval of the supervisor.
Verify that
all requests have been approved and released by the Supervisor as a control and
compliance with the list of SAP payments.
Receive
checks from Citibank and verify that all the requested checks have been
delivered and record.
Distribute
or release the printed bank checks to beneficiaries after verifying their
identities or their representatives or Team assistants from CHGS or any other
department.
Assist the
Supervisor in the follow-up treatment of cancellations of bank checks and
checks sent on collection.
Periodically
report import and issuance of bank checks.
2 Manage payments
received
Receive the
prepaid cards returned and bank checks issued by the staff for the Bank for a
refund.
Scan the
checks, save in I-drive and post entry into SAP.
Endorse the
bank checks for encashment.
Fill out
bank deposit slips and bank the checks.
Inform Cash
Management of deposited checks for ease of identification and follow-up.
Upon confirmation
of credit from Cash Management, create the receipt in SAP
Send the
receipt by mail to the issuer of the checks and to CHHR/FIFC.
Verify the
amounts and card number and record data in an excel file and post in SAP.
Propose to
the supervisor to move funds from the card to the bank account
Issue
receipt if necessary for application of returned funds in SAP.
3 Maintain the Bank
vendor’s payment instructions in SAP database
Receive and
create in SAP, staff and suppliers payment details received from FIFC and CHHR.
Ensure that
account details and banks information comply with international standards and
update vendor master records in SAP.
Update the
banks master records in SAP.
4 Manage investigation
related to salaries, pensions, administrative expenses and disbursements
Check in
GTMATCH and SWIFT the queries received from the correspondent.
Forward the
requests to the concerned department: FIFC/CHHR.
Upon receive
the requested information, prepare the response in GTMATCH and send it via
SWIFT to the correspondent.
Check in
email the request for investigation received from staff and consultant.
Send a claim
to the correspondent through GTMATCH and SWIFT.
Follow up
until the payment is released by the correspondent.
Prepare a
daily, weekly and monthly reports on pending investigations.
Selection Criteria
Including
desirable skills, knowledge and experience
1. Minimum of Bachelor’s degree or equivalent
qualification in Finance, accounting
2. 4 years’ experience of relevant practical
working experience
3. Private Sector experience an added
advantage
4. Understanding of payment processing
especially Swift messages
5. Numerical and Analytical abilities
6. Demonstrable understanding of Finance and
Accounting Principles
7. Client orientation: Ability to ensure
that the client is considered to be of primary importance in all transactions
and interactions. Strive to understand, and when appropriate, anticipate client
needs, and ensure that the client receives the best possible service from the
Bank.
8. Team work and relationship: Ability to
work with others to maximize the effectiveness of the team as a whole, sharing
the knowledge and workload. Develops strong working relationships with
colleagues and contributes to creation of a positive team environment
9. Problem solving: Ability to apply
business knowledge to the resolution of problems and identify solutions to the
benefit of the client (internal and external) and the organization.
10. Good written and verbal communication in
English or French and preferably, a working knowledge of the other language.
11. Microsoft Office (word, excel, PowerPoint
etc.). Knowledge of SAP/FI or other ERP,
Cards management, SWIFT, GTMATCH or other IT reconciliation tool are an added
advantage.
THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS (THE POST HOLDER WILL BE CONSIDERED AS A LOCAL STAFF AND WILL NOT HAVE INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT).
Should you
encounter technical difficulties in submitting your application, please send an
email with a precise description of the issue and/or a screenshot showing the
problem to: HR Direct HRDirect@AFDB.ORG
How to Apply
If you want
this job, click here to apply
Application Closing Date
21st November,
2017
Comments
Post a Comment