Established in 1964, the African Development Bank is the
premier pan-African development institution, promoting economic growth and
social progress across the continent. There are 80 member states, including 54
in Africa (Regional Member Countries).
The Bank’s development agenda is delivering the financial and technical
support for transformative projects that will significantly reduce poverty
through inclusive and sustainable economic growth. In order to sharply focus
the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater
developmental impact, five major areas (High 5s), all of which will accelerate
our delivery for Africa, have been identified for scaling up, namely; energy,
agro-business, industrialization, integration and improving the quality
of life
for the people of Africa. The Bank is seeking to build a management team that
will lead the successful implementation of this vision.
THE COMPLEX:
The Bank has reorganized and is developing the Regional
Development, Integration and Business Delivery Complex whose major objective is
to build regional capabilities and bring responsibility for client activities
closer to the regions. Five Regional Development, Integration and Business
Delivery Hubs have been created, each run by a Director General: Southern
Africa, North Africa, West Africa; East Africa, and Central Africa.
Position title:
Secretary– Country Office
Grade: GS 5
Position N°:
50070435
Reference:
ADB/17/512
Publication date:
12/12/2017
Closing date:
26/12/2017
Country:
Democratic Republic of Congo
THE HIRING
DEPARTMENT:
Democratic republic Congo Country Office of the African
Development Bank has been established to strengthen policy dialogue between the
Bank, Governments and other stakeholders; improve performance of the project
portfolio and aid coordination with other development partners.
THE POSITION:
The Secretary will work closely with the Country Manager and
the Team to provide administrative support. The incumbent of the position will
help the Country Manager and the team to make the best use of his time by
dealing with secretarial and administrative tasks.
Duties and
responsibilities
Under the Supervision of the Country Manager, the Secretary
will perform the following:
1. Make
appointments for experts and other staff of the Country Office and keep their
schedules up to date;
2. Receive
visitors and attend to them with tact
and discretion;
3. Prepare
briefing material used by experts for official missions and special meetings;
4. Handle
protocol-related issues concerning
reception of the visitors of experts and of the Office;
5. Organize
experts’ meetings ; assist the Country Manager’s secretary in coordinating
official receptions given by the Resident Representative;
6. Participate in
staff meetings, take notes and produce reports in the absence of the Country
Manager’s secretary ;
7. Draft
correspondence on non-substantive issues and ensure its follow-up;
8. Manage the
experts’ incoming and outgoing mail and the office’s telephone communication;
9. Maintain an
appropriate filing system; process experts’ back-to-office reports,
ascertain the quality of documents requiring the approval
and / or signature of experts and other staff members;
10. Prepare and
finalize draft correspondence (letters, faxes, etc. ...) concerning various aspects, on behalf of experts,
prepare minutes of experts ‘meetings;
Selection Criteria
Including desirable
skills, knowledge and experience
1. Hold a minimum
of a Bachelor's degree or its equivalent in business administration, commerce,
administration or a related field, supplemented by training in secretarial functions/administration/office
management
2. Have a minimum
of four (4) years of relevant experience in progressive positions, attached to
an executive’s office, preferably in an
international organization;
3. Be able to
work under pressure and to prioritize in the dynamic setting of an
international and multicultural setting. Ability to work and cooperate with
others from diverse background
4. Handling
speedily and efficiently internal and external requests.
5. Ability to
manage simultaneous and shifting demands, priorities and tight deadlines
6. Proficiency in
the use of standard equipment (computer, fax, scanner, photocopies etc.)
7. Demonstrable
commitment to delivering excellent customer service focused reception and
administration services
8. Be able to
multi task, excellent problem solving skill and attention to detail
9. Effective
communication; highly client oriented, good team working and relations
10. Ability to
operate effectively in a multicultural organization.
11. Good innovative and creative approaches to
activities in order to enhance performance and create added benefits for the
clients and the organization
12. Integrity and confidentiality
13. Proficiency in
written and verbal communication in English or French, with a working knowledge
of the other;
14. Competence in
the use of Bank standard software (Word, Excel, Access and PowerPoint).
Knowledge of SAP or other ERP systems would be an asset;
THIS POSITION DOES
NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS. THE POST HOLDER WILL BE
CONSIDERED AS A LOCAL STAFF AND WILL THEREFORE NOT HAVE INTERNATIONAL TERMS AND
CONDITIONS OF EMPLOYMENT.
Should you encounter technical difficulties in submitting
your application, please send an email with a precise description of the issue
and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG
How to Apply
Do you want this job? Then click here to apply
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