SECOURS ISLAMIQUE FRANCE (SIF) is a Non-Governmental
Organization of international solidarity based in France. Founded in 1991, SIF
is a non-profit and non-political organization that intents to help, to bring
relief and to protect the lives of those threatened by natural disasters, armed
conflicts or by economic collapse. SIF provides its help in respect of the
cultural diversity, without any distinction of origin, religion or gender.
SECOURS ISLAMIQUE FRANCE is recruiting a based in Maiduguri
(Nigeria)
Job Title: Administration
Coordinator
Mission context:
Based in Maiduguri, the Administration Coordinator M/F is an
expert in administrative and/or financial and/or human resources management and
will be in charge of a management team, on various bases.
Mission/ Role:
Operational strategy & Coordination
To contribute to the elaboration of the mission’s
operational strategy: context analysis and its evolution, elaboration of
problem trees and proposed solutions, needs assessments analysis, proposal of
new actions, budgeting and HR dimensioning.
To be part of the Coordination Team (SMT)
To participate in the analysis and proposal of solutions for
all decisions impacting the mission in general.
Accountability management
To ensure the correct parameters of the accounting software
To ensure the accounting, non-accounting and expatriates
data entry in the accounting software.
Cash flow
To define and update the conservation and cash flow
procedures (Cash Management) in accordance with the local context, to propose
alternatives in case of context evolution, to authorize and organize transfers
of funds on the bases.
To consolidate and validate the cash flow forecast of the
mission and send it to the HQ.
Budgetary and financial Management
To elaborate and validate the project budgets.
To prepare the mission’s annual budget and its analytical
reallocation.
To edit, check and communicate the monthly budgetary
follow-up (projection included) to the Coordination Team and to the base admin/coordinators,
to question the relevance, alert and support the coordinators.
HR Management
To collect payroll variable components (time, advances…) on
the base, transmit all the necessary data to the payroll department in the
capital and be sure the payroll will be received.
To supervise the management and follow-up of the welfare
benefits received on the base (illness…)
To follow the working time (days off, time off and
overtime), ensure the rules respect and alert Managers if necessary.
To supervise the staff recruitment according to the mission
procedure.
Management – HR
To supervise the recruitment of the administrative staff
members: elaborate and correct tests, prepare and conduct technical and
managerial interviews.
To manage the administrative teams : briefing, planning,
follow-up, management, performance interview, technical capacity buildings,
etc.
Security
To implement the security policy in cooperation with the
Head of Mission.
To participate in the evaluation of the general security,
the procedures definition and updating.
Representation (under HoM request)
To represent SIF as part of the activities to operational
partners and to local or regional authorities (ex : registration as employer,
social security, immigration, etc.)
To attend conferences, coordination meetings, clusters and
donors meetings.
Reporting
To elaborate monthly administration, financial and HR
reports for the Head of Mission.
To elaborate the admin, HR and Financial part of the donors
reports according to the deadline requested.
To inform immediately the Head of Mission of any delay,
conflict, problem encountered as part of the activities.
To propose improvements to the intern reports formats.
The task list is neither exhaustive nor restrictive and it
is evolving.
Profile
Minimum 3 years of previous experience in humanitarian work,
including previous experiences as Country Director, or Deputy Country Director,
or Chief of Party with INGOs in similar context.
Substantial experience of strategic thinking, including
identifying, analyzing, problem solving and responding to opportunities and
challenges and the ability to translate these into practical plans of action.
Extensive experience of securing substantial external
funding. Evidence of understanding the challenges of donor and contract
management and the implications for program management.
Extensive knowledge and experience of project planning and
budget holding; proposal and report writing.
Knowledge and understanding of project management tools
(Logical Framework analysis, project cycle management, objectives and
indicators etc.)
Strong leadership skills and a supportive management style
(experience managing national and expatriate staff)
Strong communication skills, with excellent written and
spoken English (and desirably French)
Ability to understand the cultural and political environment
and to work well with partners including local authorities.
Experience of working within an insecure environment with
responsibility for security planning, monitoring and management
Confident and proficient in the use of MS Office, especially
World and Excel
An understanding of and commitment to SiF's mission and
values
Working conditions:
Duration: 4 months
French fixed term contract “CDD d’usage”
Remuneration according to profile
Monthly Per diem, Guesthouse
Medical cover (60% cover by SIF and 40% covered by the
expatriate);
R&R every at 3 and 9 month
Return plane ticket supported by SIF for leave at 6 month
Starting date : ASAP
HOW TO APPLY:
Do you want this job? Please apply here :
https://secours-islamique-fr.jobs.net/fr-FR/job/coordinateur-administrat...
Secours Islamique France diversity is a wealth;
We will study every application with required skills for the
position.
