Established in 1964, the African Development Bank (AfDB) is
the premier pan-African development institution, promoting economic growth and
social progress across the continent. There are 80 member states, including 54
in Africa (Regional Member Countries).
The Bank’s development agenda is delivering the financial and technical
support for transformative projects that will significantly reduce poverty
through inclusive and sustainable economic growth. In order to sharply focus
the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater
developmental impact, five major areas (High 5s), all of which will accelerate
our delivery for Africa, have been identified for scaling up, namely; energy,
agro-business, industrialization, integration and improving the quality of life
for the people of Africa.
Position title:
Administrative and budget officer (PCER0)
Grade: PL6
Position N°:
50076307
Reference:
ADB/17/536
Closing date:
22/01/2018
Country: Côte
d’Ivoire
THE POSITION:
The objective of Administrative and Budget Officer is to
provide operational and technical support to the Director and the Department on
day-to-day administrative, financial and operational activities pertinent to
the smooth running of the Department; and Assists the Director in monitoring
the execution of PCER’s work program.
The position of Budget and Administrative Officer plays an
important role in the realization of the objectives of the department, in the
sense that it supports the Director in managing efficiently the budget and
administrative issues of the Department.
The objectives of the position are:
Contribute to the implementation of the Bank's communication
strategy through efficient management and utilization of the department’s
budget;
Contribute to the achievement of the Department's annual
work program through an optimal allocation of resources;
Present a professional image of the Bank to the outside
world by dealing as quickly as possible with the demands of the suppliers;
Participate in the identification of human resources and
equipment required for the operation of the department.
Duties and responsibilities
Under the overall supervision of the Director, the
Administrative and Budget Officer has the following responsibilities:
The key duties and responsibilities of Administrative and
Budget Officer are:
I. RESOURCES MANAGEMENT
Budget & work program - leads the three-yearly rolling
budget exercise for PCER to ensure timely input in the annual strategic program
planning and budgeting and the budget controlling process within PCER
Contribute to the reviews & participate in meetings with
SNPB for budget processes and institutional governance management;
Monitors appropriate application of budget rules and procedures
and the Financial Regulations of the Bank;
Monitor appropriate budget utilization in the department.
Applies cost/benefit analysis to meet work program objectives. Contributes to
decision making by providing relevant risk-analysis. Shows initiative when
necessary, and makes decisions in a timely manner within own area of
responsibility and in consultation with the Director;
Advise on priorities for budget re-allocation of resources
during mid-year reviews or as may be required;
Coordinate budget reports (CFP/Quarterly reports) others ad
hoc reports) and data gathering (ATRS, WBS, KPIs) for implementation of the
Cost Accounting System (CAS);
Contribute to the improvement of budget processes and
procedures;
II. ADMINISTRATIVE MANAGEMENT
Participate in the preparation and submission of the work
program of the department:
Prepare a plan for monitoring activities related to the
budget and administrative affairs;
Work with section heads to implement the plan;
Conduct analytical work on processes and procedures for a
better understanding and improvement;
Management of the CARD (purchase by credit card):
controlling the purchases made on the card by the custodian, reviewing and
approving all expense / credit statements, and to ensure analysis of
expenditure - management control - reconciliation of purchases and cash
outflows, etc;
Reconcile General Ledger, consultants Accounts receivable to
ensure that balances are conform and accurate for clearing
Procurement
Coordinate the recruitment of consultants/consulting firms
in accordance with the Bank's rules and procedures and follow on payment of
fees for services rendered;
Prepare work programmes of the team, prepare budgets
estimates for procurement of service contracts required by the Bank; report on
budget utilization and programme progress
Develop and implement procedures for contract management,
contract performance and contract administration
Provide contract management support to the Department:
- ensures
timely follow-up and review of supplier performance evaluation,
- ensures
suppliers meet the Bank’s mandatory contractual requirements for the duration
of the contract
Human Resource Management
Serves as CHHR administrative focal point for recruitment
issues, training and development, performance evaluation, job design,
motivation, counselling, disciplining, salary administration, with CHHR and
SNPB; perform and update staff planning requirements; ensure respect of
recruitment rules, procedures and regulations in recruitment processes;
coordinate PCER’s annual training plan.
Manage the recruitment of short-term staff for the department.
System Management
Provide support on optimizing proper records management,
information storage and retrieval in PCER;
Address in coordination with CIMM issues pertaining to the
SAP system and other IT systems used by PCER in implementing its work program;
Prepare special reports, statistics and forecasts and carry
on other assignments as required
Collaborate with Human Resources team to develop tailored
made tools to address unsatisfactory Performance.
Cooperation activities
Represent PCER in coordination meeting with other
departments for administrative and financial issues of common interest within
the scope of activities;
Coordinate the special file of the invited media and the
press at the Annual meetings;
Cross-functional working with other business areas to
deliver savings and drive communication strategy
Keep in alignment the communication policy with the business
needs
Undertake such other assignments as requested by the
Director.
Selection Criteria
Including desirable skills, knowledge and experience
Hold at least a Master’s degree or equivalent degree in
Business Administration, Accounting, Finance or related discipline
Have a minimum of four (4) years of relevant professional
experience
Behavioural Competencies
Ability to communicate comfortably with people.
Problem solving skill
Client Orientation
Operational effectiveness
Team working and relations
Influencing and negotiation skills
Excellent organizational, analytical, coordination and
communication skills
Technical Competencies:
- Sound knowledge of the Bank’s budget preparation process, procedures and system.
- Excellent business writing and data analytical skills.
- Sound understanding of the Bank’s human resources procedures and practice
- Ability to work accurately, methodically and to meet deadlines.
- Integrity and ability to work under pressure and to deliver timely quality services.
- Excellent interpersonal relationships and promote process improvement
- Ability to handle speedily and efficiently internal and external requests.
- Good understanding of the Bank’s operations and the operational priorities;
- Ability to assess problems and develop realistic solutions quickly; proven ability to adopt a multidisciplinary approach to issues.
- Demonstrated mature sense of judgment.
- Strong analytical skills to strategic vision, as well as ability to pay attention to details and work under pressure
- Bilingual in English and French (reading, writing and speaking) Ability to communicate effectively (written and oral) in English and French
- Competence in the use of standard Microsoft software (SAP, SRAS, Word, Excel, Access, and PowerPoint)
THIS POSITION IS CLASSIFIED INTERNATIONAL STATUS AND ATTRACTS INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT
Should you encounter technical difficulties in submitting
your application, please send an email with a precise description of the issue
and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG
How to Apply
Interested persons that want to African Development Bank should
click here to apply
Good Luck!!!
