Established in 1964, the African Development Bank is the
premier pan-African development institution, promoting economic growth and
social progress across the continent. There are 80 member states, including 54
in Africa (Regional Member Countries).
The Bank’s development agenda is delivering the financial and technical
support for transformative projects that will significantly reduce poverty
through inclusive and sustainable economic growth. In order to sharply focus
the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater
developmental impact, five major areas (High 5s), all of which will accelerate
our delivery for Africa, have been identified for scaling up, namely; energy,
agro-business, industrialization, integration and improving the quality of life
for the people of Africa. The Bank is seeking to build a management team that
will lead the successful implementation of this vision.
THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS (THE POST HOLDER WILL BE CONSIDERED AS A LOCAL STAFF AND WILL NOT HAVE INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT).
Position title:
Finance & Administrative Assistant
Grade: GS8
Position N°:
50067731
Reference:
ADB/17/513
Publication date:
13/03/2018
Closing date:
26/03/2018
Country: Chad
THE HIRING
DEPARTEMENT/ COUNTRY OFFICE:
The various Country Office falls within one of the five (5)
Regions of the Africa Regional Development, Integration and Business Delivery
Hubs. The Hub oversees a combination of country and liaison offices, as well as
non-presence countries.
Under the Directorate General of the Central region, the Chad
Country Office of the African Development Bank have been established to
strengthen policy dialogue between the Bank, Governments and other
stakeholders; improve performance of the project portfolio and aid coordination
with other development partners.
Duties and
responsibilities
Under the overall administrative authority of the Country
manager, the Administrative and Finance Assistant will undertake to implement
the COTD’s administrative services including accounting and budgeting, human
resources activities and supervision of use of office facilities and resources.
He/she will carry out effective recording, control and management of Bank
resources, the Office’s operational activities in keeping with the Bank’s
policies and guidelines. Other specific duties and responsibilities include the
following:
1. Budget
preparation and implementation:
Participate in drawing up the administrative budget of the
Bank’s Office following the schedule set by the Budget Department while taking
into account the particular investment needs of the Office;
Ensure recording, up-dating and monitoring expenditure in accordance
with the Bank’s internal control rules and procedures.
Report periodically on the status of budget implementation
and propose possible revisions.
Establishing procedures and controls to improve efficiency
of service and identify cost savings and promote efficient use of Bank
resources.
Advise the management on methods to improve control
environment in the Country Office.
2. Finance and
Accounting
Ensure timely payments of all bills for COTD in line with
established financial procedures and regulations.
Ensuring proper documentation of payment vouchers and all
other supporting documents.
Process for payment and maintain individual staff mission
expenditure; advances and balances.
Keep and maintain daily updates of all the required Country
Office books of accounts, records, inventory and files in order, and all
financial transactions captured and entered in SAP.
Produce for review and final approval of the Resident
Representative, all the Office monthly financial and budget execution reports.
Undertake timely preparation and verification of reports,
statements and schedules for auditing of the Country Office activities.
3. Human Resources
Management
Keep all staff records/files up-dated.
Up-date and submit monthly reports on personnel management.
Manage office staff benefits in accordance with the Human
Resources policy and instructions in force.
4. General
Administration: institutional procurement of goods and services and Management of
property and equipment
Undertake procurement of goods and services in keeping with
the Bank’ rules and procedures.
Manage the preparation and monitoring of service providers’
contracts.
Keep stock of office supplies and inventory of Bank property
and equipment.
Management of office vehicles in accordance with the bank’s
transport policy and instructions in force.
Ensure the quality of Bank facilities in Chad, including
workspaces, property and equipment as
well as service provision relating to the upkeep, maintenance and security of
facilities according to Bank standards.
Organize, supervise and monitor the activities of
administrative staff and ensure appropriate training for the latter in order to
obtain quality services.
Ensure all administrative documents necessary for the proper
functioning of the office and staff are obtained from the relevant authorities.
Proper management and control of office stores and petty
cash.
Ensure administrative support to all the Country Office
staff and bank’s visiting mission as required.
Ensure that proper filing is undertaken in the Country
Office;
Ensure that proper control mechanism and segregation of
duties are in place, and that Bank procedures are fully implemented.
Selection Criteria
Including desirable skills, knowledge and experience
- At least a Bachelor’s degree in Business Administration, Accounting, and/or Finance;
- Membership to an internationally recognized professional accounting body (e.g. CA, CPA, and ACCA) will be considered as an added advantage.
- At least Six (6) years of relevant work experience. Experience in a similar post in a multilateral organization will be considered an advantage.
- Knowledge and experience in administrative; financial accounting and full range of office support work, with a high level of sustained performance.
- Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems.
- Strong interpersonal and verbal communication skills.
- Proven ability to work effectively in a team-oriented, multicultural environment and to function effectively as a member of various groups
- Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).
- Strong written and verbal communication skills in English. Knowledge of French will be considered as an advantage.
THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS (THE POST HOLDER WILL BE CONSIDERED AS A LOCAL STAFF AND WILL NOT HAVE INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT).
Should you encounter technical difficulties in submitting
your application, please send an email with a precise description of the issue
and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG
How to Apply
Interested persons should click here to apply
Good Luck!!!
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