Job Title:
Executive Assistant to the VP of Global Operations
Type: Full Time
Experience:
Junior- Level
Location: Lagos
About the Role:
The Executive Assistant is experienced in handling a wide
range of administrative and executive support-related tasks. He/She is able to
work independently with little or no supervision. The Executive Assistant is a
highly resourceful team-player, who is comfortable working in a fast-paced
environment, sometimes under pressure, while remaining flexible, proactive, and
efficient.
The individual has the ability to exercise good judgment in
a variety of situations, with strong written and verbal communication,
administrative, and organizational skills, and the ability to maintain a
realistic balance among multiple priorities. He/She will report directly to the
VP of Global Operations, and work collaboratively with the Executive
Coordinator to the VP to ensure well-laid out plans are executed effectively.
Key Responsibilities
of the Role:
Typical day-to-day
would involve:
- Owning and managing administrative tasks for the VP.
- Managing appointments and an extremely busy/active calendar, ensuring that meetings commence and end on time.
- Anticipating the administrative needs of the VP and bringing together appropriate people and resources to support the VP’s agenda.
- Assisting in coordinating the agenda of senior management team meetings and off-sites.
- Arranging and managing travel itinerary, agenda and logistics.
- Retiring expenses of the VP to the finance department.
- Representing the VP by welcoming visitors/guests, organizing dinners and other corporate functions; coordinating responses to questions and meeting requests directed to the VP.
- Supporting the VP in driving engagement among the Andela employee base through a variety of strategic initiatives.
- Assisting the VP with his private and personal errands, and logistics planning.
- Coordinating with the private staff of the VP to facilitate the effective delivery of their set deliverables.
Attributes:
The key attributes
for this role are:
Leadership:
You are able to hit the ground running on assignments and
tasks with minimal guidance.
You are able to think expansively, modify ideas for problem
solving, take full ownership of your responsibilities and be willing to go the
extra mile to get work done.
Creative Problem
Solving:
You are able to see around corners, proactively anticipate
blockers to daily operations and solve for them.
You understand and prioritise the VP’s concerns/needs, and
recognise causes and consequences of actions and events that are not readily
apparent.
You are also able to understand the scope of operation of
the VP, as well as develop a range of contacts outside your own team to help
get work done.
Strategic Thinking:
You have a strong ability to think strategically and plan
for the future.
You are able to deliver high-impact work within set
timelines, while also being careful with all types of resources (e.g. money,
time, materials etc).
Operational
Excellence:
You understand the complexities of working with a senior
executive, and are able to navigate them seamlessly.
You have the capacity to multitask across teams to amplify
the values of the VP.
You understand confidentiality, and treat all persons at
Andela in a way that encourages mutual respect, equality, diversity and
inclusion.
A Deep Commitment to
our Mission:
You demonstrate ability and interest in creating large-scale
change and impact.
In addition to the
areas above, a great candidate for this role:
- Must have experience working as an Executive Assistant
- Is a polished professional with significant experience (minimum 3 years) supporting a senior executive/senior management
- Has experience at fast-paced organizations.
- Is comfortable with self managing.
- Has a degree from an accredited College or University.
- Has excellent verbal and superior writing and report presentation skills.
- Has a strong proficiency with Calendars, Document management and Spreadsheets.
- Understands the complexities of working with people in multiple locations.
- Can interpret, explain and apply complex policies, regulations, and procedures.
- Can plan and conduct complex and sensitive administrative and operational duties.
- Can organize and prioritize work and meet critical deadlines.
- Has very strong logistical management skills.
- Must be an all around awesome person – we have a strict no jerks policy at Andela.
Benefits &
Compensation
·
Full-time compensation
·
Full medical coverage
·
Breakfast, lunch and snacks provided daily
·
Opportunity to work with the brightest minds on
the planet
·
Oh, and a chance to change the world.
Note
We are an equal opportunity employer and value diversity at
our company. We do not discriminate on the basis of race, religion, color,
national origin, gender, sexual orientation, age, marital status, veteran
status, or disability status.
How to Apply
Interested persons should click here to apply
Good Luck!!!
