Bradfield Consulting is equipped not only to attract excellent personnel but to ensure that they are improved and empowered to deliver on every client’s strategic intent/organizational goal. Our value is to assist in getting rid of all inconvenience associated with recruitment; plus reducing unsuitable employees either via skill or culture. And more… all this would be done within concise turn-around time. Beyond this, we package and deliver quality trainings to help prune your employees to deliver efficiently
JOB TITLE: Office Manager
DEPARTMENT: Admin
LOCATION: Lagos
JOB PURPOSE: The Office Manager is responsible for smooth running of office operations and procedures in order to ensure organizational effectiveness and efficiency
DIMENSIONS
• Administration
• Accounting
• Human Resources Management
• Facility Management
KEY TASKS AND RESPONSIBILITIES
1. Maintain office service
• Design and implement office policies
• Establish standards and procedures
• Organize office operations and procedures
• Review and approve supply requisitions
• Maintain office equipment including generator
• Arrange regular testing for electrical equipment and safety devices Maintenance of office Building
• Liaise with facility management vendors, including cleaning, catering and security services
• Provide general support to visitors
• Schedule meetings and appointments
• Delegating tasks to junior employees
2. Human Resources
• Carry out Staff related issues, i.e. recruitments, terminations, reimbursable, discipline, rewards, etc.
• Process staff salaries and benefits
• Process all staff requests and permission for leave, leave of absence, maternity, study leave, casual leave, etc.
• Assign and monitor clerical and secretarial functions
• Orient and train administrative staff
• Provide on the job and other training opportunities
• Evaluate administrative staff performance
• Supervise all Administrative personnel
• Preparation and monitoring of staff roasters
• Delegate work to staff and manage their workload and output
• Implement and promote equality and diversity policy
• Partner with HR to update and maintain office policies as necessary
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
3. Maintain office records
• Ensure filing systems are maintained and up to date and accessible to all staff
• Define procedures for record retention
• Ensure protection and security of files and records
• Ensure personnel files are up to date and secure
• Supervise the office archives and the library.
• Record office expenditure and manage the budget
4. Maintain office efficiency
• Ensure Office is ready for the day; conducive and all equipment are functioning properly
• Plan and implement office systems, layout and equipment procurement
• Supervise store office to maintain and replenish inventory
• Check stock to determine inventory levels
• Verify receipt of supply
• Ensure all Bills paid promptly e.g. internet, telephone, insurances, service agreements, leases etc.
Mail dispatch
• Handling of all confidential correspondence
• Attend office meetings
COMPETENCY AND TECHNICAL SKILL REQUIREMENTS
The incumbent must demonstrate:
• Knowledge of office administrator responsibilities, systems and procedures
• Excellent interpersonal skills
• Team building skills
• Analytical and problem solving skills
• Decision making skills
• Effective verbal and listening
• Communications skills both written and Verbal
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Effective written communications skills
• Strong organizational and planning skills in a fast-paced environment
• Proficiency in Microsoft packages such as Microsoft Word, Excel, PowerPoint, Access & Outlook
• Programs, and e-mail at a highly proficient level
• Time management skills
JOB SPECIFICATION
EDUCATION:
• A degree in business administration or management, finance, human resources
EXPERIENCE REQUIRED
The incumbent must have proficient knowledge in the following areas:
• knowledge of office administration(essential)
• Proven experience as an Office manager, Front office manager or Administrative assistant
• knowledge of human resource management and supervision
• ability to maintain a high level of accuracy in preparing and entering information
• Sound staff management experience (desirable)
PERSONAL QUALITIES
The incumbent must maintain strict confidentiality in performing the duties of the Office Manager. The incumbent must also demonstrate the following personal attributes:
• Honesty
• possess cultural awareness and sensitivity
• flexibility
• sound work ethics
Remuneration: #120,000
HOW TO APPLY
Interested persons should click here to apply
Good Luck!!!
