Job Title: Senior Administrative Officer
Location: Katsina
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Background/IRC Summary: The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation, and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in 42 countries. The IRC is committed to bold leadership, innovation and creative partnerships. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.
The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi state. In February 2014 the IRC moved into Adamawa State in NE Nigeria to provide humanitarian interventions through a multi-sectoral, integrated approach for conflict-affected populations. IRC Nigeria now operates a country office in Abuja and field offices in Mubi and Yola of Adamawa State, Maiduguri, Monguno, and Gwoza of Borno state, Damaturu of Yobe State, and a current extension to Zamfara and Katsina states, northwest Nigeria. Currently, IRC Nigeria implements programs for primary health care, nutrition, environmental health, women’s protection and empowerment, protection, child protection, education, economic recovery, and development
Job Overview/Summary
The Senior Administration Officer based in Katsina, will be responsible for assisting and deputizing the Administration Manager in overseeing administrative and support services for the Northwest region, with particular emphasis on office management, lease and facility management, travel logistics, compliance, and staff development. The Senior Officer shall ensure the effective implementation of administrative systems and procedures, in alignment with organizational goals.
This role ensures efficient management of office operations, facilities, and resources, and supports the field teams in achieving programmatic goals. The role also focuses on creating a user-friendly and conducive office environment for all staff.
Key Responsibilities
Office Management and Administrative Support:
- Under the guidance of the Admin Manager, supervise all administrative functions in Katsina office.
- Ensure compliance with IRC policies and procedures.
- Implement administrative systems to enhance efficiency.
- Provide administrative support to field teams, including office needs assessments, budget, purchase requests and general office management.
- Liaise with the Admin Manager to supervise all lease agreements in Katsina. This includes facilitating activities related to negotiating, executing, and maintaining lease agreements to ensure that the organization's property needs are met efficiently and cost-effectively.
- Liaise with other departments to ensure leased properties are maintained in accordance with lease terms and organizational standards.
- Manage travel logistics for staff, including hotel bookings, and other related payments in Katsina and other Northwest locations if the need warrants.
- Prepare and submit regular reports to the Admin Manager.
- Maintain accurate records of all administrative activities and transactions and ensure proper documentation of official communications, reports, and other relevant documents in Katsina.
- Train and mentor administrative staff to build capacity and improve performance.
- Maintaining petty cash and expense tracking for Katsina office.
- Assist in the preparation of budgets and purchase requests.
Position Reports to: Admin Manager
Position directly supervises: Casual staff, interns, cleaners and Cook
Other Internal And/or External Contacts
Internal: IRC staff
External: Partner organizations, Hotels, government ministries etc.
Minimum Qualifications
- Bachelor’s degree in business or public administration, Management, social sciences or a related field.
- Master’s degree in a similar field an advantage
- Minimum of 4 years of experience in administrative management, preferably in a humanitarian or development setting. Holding similar role or equivalent preferable.
- Strong understanding of administrative systems and procedures.
- Excellent organizational and multitasking skills.
- Proficient in Microsoft Office Suite.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- knowledge of local languages and context in Katsina and Zamfara is an advantage.
The position is based in Gusau, Zamfara State, Northwest of Nigeria and may provide remote support in the NW region.
This job description can be modified at any time according to changes in the IRC activities or in the context
Standard of Professional Conduct: IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
How to Apply
Interested persons should click here to apply
